This is a story about being poorly prepared, angering wanna-be customers, failing to financially correct a wrong, inconveniencing thousands stuck on an interstate, looking to shift blame, and then refusing to publicly say "I'm sorry."

For about 10 years, auto racing enthusiasts in Kentucky operated under the premise that if we build it, they will come. And come they did! After a decade of planning and preparation, the Kentucky Speedway -- not far south of Cincinnati, north of Lexington, and northeast of Louisville -- hosted its first Sprint Cup Series race on Saturday.
As the cars sped around inside the complex, cars outside went practically nowhere. Tempers and passenger cars boiled over at about the same rate. NASCAR fans stuck in traffic dubbed this dilemma "Carmageddon."
See if you think this is a crisis. If yes, consider how it could have been prevented in the smoldering stage and, failing that, how can the long-term damage of this crisis-turned-sudden be minimized?
First, you need to understand the scope of the problem. "Some viewers told WAVE 3 they sat in traffic for as long as six hours Saturday night, waiting to get to the track.... As a birthday gift, her brother Stephen bought Mary Ann, who's disabled, and their family $400 in tickets to see Saturday night's race....
"Mary Ann and her family say they sat in traffic for hours. Once they finally reached a gate, Stephen claims they were turned away for parking. 'They were not giving us handicapped access because, their excuse was they were filled to capacity and they were doing emergency routes only,' he said.
"Mary Ann didn't get to see the race. 'It was my biggest dream of all time. It was shattered. It was just totally shattered. My heart was crushed,' she said. 'I'm just really highly hurt and disappointed.'" (
http://www.wave3.com/story/15055975/sprint-cup-race-fans-react-to-traffic-nightmare"The traffic jam getting to Kentucky Speedway left many less than lighthearted as they sat in traffic for several hours. The nearly never-ending stream of cars finally began to clear up close to 9 p.m., well after the race began, but that didn't mean the problem was solved. Some drivers tweeted that they were turned away at the gate because no more parking was available....
"It got to the point that some fans pulled off the road miles before the track, parked their vehicles and walked. Property owners along Ky. 35 offered their land for parking, charging $20. Some people then had to walk nearly 2 miles to the track....
"From his owner's suite, Bruton Smith told the Kentucky Enquirer that as many as 20,000 fans didn't get in because 'traffic is horrendous.' (
http://www.kentucky.com/2011/07/10/1806226/long-waits-in-traffic-frustrate.html)
How horrendous was it? "(Kentucky) Sen. David Williams, the Republican gubernatorial hopeful, never did make it to the track, the Kentucky Enquirer reported, even though he left Frankfort at 2 p.m. The trip normally takes 45 minutes."
Scott Jennings, a spokesman for Williams' campaign, said, "The next governor and the next legislature are going to have to look at it to figure out what we'll do to prevent this sort of situation from happening two years in a row." Governor Steve Beshear, running for re-election against Williams, stated, "We will work with track officials to determine what can be done to address these problems, so that next year's NASCAR event will be even bigger and better." (
http://www.kentucky.com/2011/07/11/1807219/governor-pledges-to-work-with.html)
We can look for this traffic snarl to become a political tie-up for the next four months during the campaign. The taxpayers already footed the bill to make part of Interstate 71 three lanes in each direction. The race Saturday wasn't even over before Smith, chairman of the track's ownership group, was saying "the state would need to step up in fixing the interstate."

No one is even talking about the poor folks innocently trapped in the jam-up who simply were headed for Cincinnati or Louisville or exits in between.
Stuck fans and crew were all a'Twitter. "Jen Morrison of Nashville didn't make it, either. She tweeted: 'NASCAR tix - $170, 5 hours of traffic - $50 gas. Turned away due to no parking when you get there.' The traffic delayed even Denny Hamlin, the driver of the No. 11 Joe Gibbs Racing Toyota. While stuck in a jam, Hamlin posted updates on Twitter. In one tweet, he offered $20 to the first 'follower' who located him. Five-time Sprint Cup point champion Jimmie Johnson took a helicopter to the track after hearing about traffic problems after Friday night's Nationwide race." (
http://www.courier-journal.com/article/20110709/SPORTS16/307090114/Kentucky-Speedway-Fans-find-giant-traffic-snarl-71)
Now you have an idea of the size of this mess. Should the Kentucky Speedway have recognized traffic and parking as a smoldering crisis? Speedway officials reportedly worked with Kentucky State Police, the Kentucky Transportation Cabinet, and the state Tourism, Arts and Heritage Cabinet to develop a traffic and parking plan. Other than back country roads, the only way to reach Kentucky Speedway is via Interstate 71. What made all those studying the issue think that two to three lanes of interstate, two exits, and a three-lane access road could handle that kind of traffic?
"A July 1 press release from The Kentucky Transportation Cabinet that touted the traffic patterns set for Saturday night even noted near the bottom that 'Kentucky Speedway is able to accommodate approximately 33,000 vehicles in its 10 parking lots.' Track owner Bruton Smith's addition of 40,000 seats had made it a 107,000-seat speedway, and all the seats sold a week before the race.
"Clearly there was going to be a shortage, and everyone seemed to know it ahead of time. Even Smith, who spent millions on improving infrastructure since buying the speedway in 2008, acknowledged it Friday when he joked track officials "expect to have everyone home by Tuesday.'" (
http://www.kentucky.com/2011/07/11/1808282/its-too-late-for-kentucky-speedway.html)
What was the immediate response from Kentucky Speedway, other than Smith throwing the problem to state government to fix? "'Kentucky Speedway apologizes (no longer "regrets;" see below) for the traffic conditions surrounding the Quaker State 400,' track general manager Mark Simendinger said in a statement. 'We're committed to working with NASCAR, state and local officials and traffic experts to assure that this never happens again. The details of these improvements will be announced over time as they are formulated.'"
That made no difference to people like Ryan Vaughn of Cincinnati. "'I've been to many, many races here, and this is the worst one I've been to for getting in the track,'" he said.
"Many said the origin of the problem was parking; they thought track officials lacked a solid plan to help move cars into the lots. Some drivers were even turned away from lots where they were supposed to park and forced to search for spots elsewhere. 'They weren't flagging people in and parking them right,' Vaughn said. 'There was no direction getting them in there. Everyone was just standing.'
“'This is by far the worst,” (Tina) Burker said. 'I've never ever in my life been at a race and traffic was this bad. They did a poor job. I don't think they were ready for it.'” (
http://www.kentucky.com/2011/07/10/1806226/long-waits-in-traffic-frustrate.html)
Simendinger would phrase it a bit differently. "'Are we learning stuff? Sure, we're learning stuff. We're going to be able to do it better,' (Simendinger) said. 'There were some things, behavior patterns and traffic patterns, that we're able to study now.'” (
http://www.courier-journal.com/article/20110709/SPORTS16/307090114/Kentucky-Speedway-Fans-find-giant-traffic-snarl-7 )
Now? Why not six months or a year ago? Kentucky Speedway has some fences to mend. How good of a job is it doing? The I-71 traffic jam has become a train wreck following wishy-washy communications. Simendinger acknowledged Sunday night that some fans were not able to attend the race (most estimate the number at 15-20,000) and said, "We are gathering information on this and will announce a policy for these affected fans within seven days."
Hit the brakes a minute! Seven days? He's got to be kidding! People are mad, they are out 10s or hundreds of dollars, plus gas, plus inconvenience, and he's going to take seven days to make some decision? That should be an automatic. The only issue should be how logistically to handle refunds.
Remember the Super Bowl mixup in Dallas last February when 1,250 fans arrived at the game to find they had no seats? Within a day or so, those fans were offered free tickets to next year's Super Bowl, then hotel reimbursement, then air fare. Two days after the game, the ante was raised to a choice of a ticket to next year's Super Bowl and a cash payment of $2,400, or a ticket to any future Super Bowl, along with round-trip airfare and a free room. On the two-day anniversary of the ticket debacle, displaced fans filed a class action suit against the NFL, the Dallas Cowboys, and team owner Jerry Jones, alleging breach of contract, fraud, and deceptive sales practices.
This is why studying crises is so valuable. Kentucky Speedway should know better than to tease an angry public. Seven days to make a decision gives lawyers plenty of time to organize a class action.
Jenna Fryer, AP auto racing writer, understands. She posted a column an hour or so ago. (
http://www.kentucky.com/2011/07/11/1808282/its-too-late-for-kentucky-speedway.html) "It's too late to apologize now, although track general manager Mark Simendinger probably thought he had it covered in a Sunday night statement.... 'Kentucky Speedway regrets the traffic conditions,' Simendinger wrote, and since regret means remorse, maybe that should have been enough. It wasn't, though, and frustrated fans took to social media to blast the track and parent company Speedway Motorsports Inc. for ducking the two words everyone wanted to hear.
"'When I realized they hadn't said (I'm sorry), I wondered, 'Why haven't they apologized?' fan Jen Morrison said Monday. 'I bet a lot of people are wondering that. It seems like such a simple thing to say, and it could really go a long way. But they didn't say it, probably because they don't want to say it's their fault.'"
Morrison's quote is worth repeating and emphasizing for any crisis:
"Why haven't they apologized? I bet a lot of people are wondering that. It seems like such a simple thing to say, and it could really go a long way.""By Monday afternoon," Fryer's column continued, "the track had indeed quietly apologized by updating Simendinger's statement on its website. The word 'regrets' had been replaced by 'apologizes.'"
That's not going to be good enough. Kentucky Speedway risks losing fans from future events and from next year's Sprint Cup, which NASCAR may relocate if it doesn't have faith in the Kentucky pit crew to make some big-time changes.
A statement from NASCAR chairman and chief executive officer Brian France said ominously, "NASCAR will be in close communications with Kentucky Speedway and Speedway Motorsports Inc. to see that they work to resolve the issues.
This situation cannot happen again."